To ensure the safety of all persons in the Central Bible College community. The emergency procedures in this manual are designed to guide and enhance the protection of lives and property through effective use of campus community resources. Whenever an emergency affecting the campus reaches proportions that cannot be handled by routine measures, the President or his designee may declare a state of emergency and these guidelines may be implemented.
Goals:- To establish a system for the safety of all students, staff and faculty of Central Bible College.
- To prevent safety hazards from developing.
- To correct any safety hazards in the environment of the campus.
- To respond to emergencies in a timely and professional manner.
This plan establishes guidelines for the staff of Central Bible College in the prevention, planning, implementation and evaluation of the safety of the campus. It is designed to provide contingencies for the administration of the college for campus emergencies. It does not cover every conceivable situation, but it does supply the basic administrative guidelines necessary to cope with campus emergencies. Personnel must bear in mind that an emergency or disaster is a succession of events that are not predictable. This plan serves as a guide and checklist and may require field modification to meet the requirements of an emergency.
Planning and Evaluation
It is the responsibility of the College Safety Committee to develop and evaluate the safety plan. The committee is composed of the Director of Campus Safety (who acts as Chairperson), one Resident Director, Physical Plant Director and the Student Government Vice President.
Implementation
This implementation of the safety plan is the combined effort of the staff of Campus Safety, Physical Plant and Resident Life. Each of these departments has a significant role in the safety of the Central Bible College campus.
The Campus Safety department is responsible for the overall safety of the campus community and structure. The Director of Campus Safety works to develop and implement the safety plan and to educate and prepare resident life staff and students in campus safety. Security officers work closely with the Physical Plant and resident life staff in all emergencies. They are part of the Central Bible College emergency response team. Central Bible College does not attempt to enforce any laws and that if a law is broken the Campus Safety Department will call the Springfield Police Department.
Physical Plant staff is responsible for the safety of structures on the CBC campus. They maintain and repair safety hazards reported by Campus Safety and are observant of hazards within their work environment. They are primarily concerned with the careful handling of hazardous materials and the cleanup of any spills of such materials. They are also part of the Central Bible College emergency response team on the campus.
The Health Services registered nurse is responsible for responding during an emergency that involves any injuries and for education of staff in universal precautions.
Resident Life staff and resident assistants (who are students) are concerned for the safety of the students in any emergency. They are responsible for the coordination and execution of emergency drills. They are also part of the Central Bible College emergency response team on campus.
The Central Bible College emergency response team (CBCERT) is composed of Campus Safety officers on duty, Physical Plant staff on duty and resident life staff on duty. It is lead by the Director of Campus Safety who designates team leaders.
During evening and night hours, the members of the response team may be called at home to respond to a campus emergency. The Resident Director on duty is the leader of the CBCERT after day work hours. The CBCERT is primarily concerned with the safety of persons in an emergency and the containment of the emergency until local law enforcement and emergency personnel arrive to help in the situation. The CBCERT works cooperatively with local emergency personnel.
Constant communication is crucial during an emergency. All staff has quick access to communications radios. Campus Safety will establish a command post/ communications center in the Campus Safety Office during emergency situations unless this building is included in the emergency. The command post has access to telephones, cellular phones, radios, flashlights, a weather radio, an emergency first aid kit, and office supplies. A map of the campus and diagrams of each building are located in the command post to assist in strategic planning during an emergency. A list of staff and faculty telephone numbers and local emergency response agencies is also available.
All requests for procedural changes to this safety plan will be submitted in writing to the Director of Campus Safety for review. All changes recommended by the Director will be submitted in writing to the College Safety Committee for review.
Declaration of a Campus State of Emergency
The authority to declare a state of emergency rests with the college President or his designee, as follows:
During the time of any major emergency, the Campus Safety Department shall place into effect the appropriate procedures to meet the emergency and safeguard persons and property. The Director of Campus Safety shall immediately consult with the President regarding the emergency and the possible need for a declaration of a campus state of emergency.
When the President or his designee makes this declaration, only registered students, faculty, and staff are authorized to be on campus. Those who cannot present proper identification showing legitimate business on campus will be asked to leave the campus. In addition, only those persons who are assigned duties on the CBCERT or issued clearance by Campus Safety will be allowed to enter the immediate emergency site.
NATURAL EMERGENCIES
TORNADOES
Definitions:
Tornado watch: This means conditions are such that storms capable of producing a tornado may develop.
Tornado warning: This means that either a tornado has been sighted or it is highly probable that one will develop. Persons should seek IMMEDIATE shelter in a basement or lower level floor, interior corridors, or interior rooms.
It is imperative that all persons on campus take responsibility in the immediate notification of proper college authorities, such as, Administration or Campus Safety Officers.
Essential Personnel:
Due to the rapid formation of tornadoes, essential personnel are those staff assigned to CBCERT and resident assistants or staff assigned as tornado spotters.
Functions of CBCERT/Essential Personnel
Resident Directors (men & women): coordinate the movement of students into designated buildings.
Campus Safety: coordinate the movement of faculty and staff into designated buildings.
Environmental Services: secure equipment and campus vehicles, open windows on the opposite side of the approaching tornado, if possible.
The CBCERT command center will be located in the Science Center/Ham Shack building.
Preparations
When the National Weather Service declares a tornado watch/warning for the Springfield area, staff and students will make the following preparations:
The receptionist/dispatcher of the Campus Safety office will notify the Student Development staff of the tornado watch/warning.
Phone and radio will activate the CBCERT.
CBCERT personnel will communicate by email, radio and phone to alert the campus community. An alarm will be sounded for immediate cover.
Student Development staff and faculty will direct students to designated areas or to take immediate cover in the inner hallways of all buildings. Designated areas are: the basements of Bowie, Flower, Horton and Welch dorms and the basements of Evans and Zimmerman Office Building. If you are in the Dining Commons go to the Walk-In-Cooler. If in the Chapel, make your way to the back hallway. For staff of the Physical Plant, go to the maintenance garage.
The Campus Safety staff and the Physical Plant staff will assist in the rapid movement of all persons to safety.
Students will be instructed in the duck position and how to take shelter at safety sessions held a minimum of two times during the academic year.
Procedures during a Tornado
Students Responsibilities:
When a tornado is approaching you should seek shelter. If in the open find a ditch, culvert, or ravine and lie face down, hands over the head. If in a vehicle, leave it and seek shelter as above. If in buildings, go to the shelter area and assume a protective posture (crouch on elbows and knees with hands over the back of the head). Most deaths in tornados are caused by head injuries which result from flying debris.
Upon hearing the tornado warning or being notified of a tornado warning students should proceed immediately to the by building locations listed below:
Building Name: Rally Points
Evans: Basement
Zimmerman: Basement
Library: Basement
Welch: Library Basement and/or Zimmerman Basement
Horton: Ground floor interior hall
Flower: Ground floor interior hall
Bowie: Basement or Health Room
Apartments: Zimmerman basement
Trailer Court: Zimmerman basement
Dining Commons: Library Basement
Gymnasiums: Zimmerman Basement
Note to Students: Our Campus Safety Officers are required to ensure that no one remains in the upper portions of the buildings and ensure that all residents remain in the basements until the National Weather Service clear the warning. This could require forced entry into all rooms (ie, dorm rooms, restrooms, gym dressing rooms, etc.) within that building during tornado warning anytime day or night. Our Officers generally arrive within minutes of a warning so prompt action is required on the part of the student. Our Officers will do their very best to notify halls of the opposite sex of their presences. Given the requirement to enter all rooms, it is imperative that you vacate the building to save your embarrassment and ours. Emergencies require quick action on everyone's part.
Resident Assistant Responsibilities:
Ensure all residents within your Area of Reasonability (AR) proceed to the above specified location.
You proceed to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to your RDA.
Ensure all residents remain within the basement of the building until the warning is silenced and the Campus Safety Officer indicates it is safe to exit.
Resident Director Assistant Responsibilities:
Ensure all residents within your Area of Reasonability (AR) proceed to the above specified location.
You proceed to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to your Resident Director.
Ensure all residents remain within the basement of the building until the warning is silenced and the Campus Safety Officer indicates it is safe to exit.
Resident Director Responsibilities:
Ensure all residents within your Area of Reasonability (AR) proceed to the above specified location.
You proceed to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to the responding Campus Safety Officer.
Ensure all residents remain with the basement of the building until the warning is silenced and the Campus Safety Officer indicates it is safe to exit.
Post Tornado
The CBCERT command center will make an initial assessment of any damage sustained on the campus property and make a survey of the immediate area surrounding the campus. The Director of Campus Safety will notify the President of the College or Vice President of Operations with the results of this assessment.
Campus Safety officers will be notified to respond to the campus to secure the immediate area and to assist local law enforcement and emergency services.
The CBCERT will notify emergency services, law enforcement, and fire department if needed (Appendix A).
The names of any injured persons removed from campus and the Student Development staff will report their destination to the CBCERT command center.
Environmental Services staff is expected to report to the area of damage for restoration and clean up as required.
Earthquake
Students Responsibilities:
Stay where you are until the motion stops.
If you are inside DUCK under a table or desk and HOLD onto the legs of the desk or table.
Stay away from trees, doors, windows or tall building and power lines.
Examine yourself and others for possible injuries.
Evacuate the building after the shaking is over. Help others evacuate the building after the shaking is over.
Allow the Maintenance and Campus Safety Departments to evaluate the buildings for gas, fire, electrical and structural problems.
Students should proceed to their assigned evacuation area (listed below) and report to their Resident Assistant or Resident Director. Faculty and Staff should report to their Department Head or Director.
After the building is cleared of safety problems you may return to your room or office and check for any safety hazards.
Report any problems or changes to your room or office to Campus Safety Services or the Maintenance Department.
Building Rally Points
Bowie Dorm Parking Lot between Norton and Flower Dorm
Flower Dorm The Chapel side of the Campus Lawn
Horton Dorm The Dining Commons Side of the Campus Lawn
Welch Dorm Welch Parking Lot
Dining Commons Resident Students will go to areas assigned by their dorm above; All others will proceed to Evans staff and Faculty Parking Lot.
Library Resident Students will go to the area assigned by their dorm above; All others will proceed to Evans staff and Faculty Parking Lot.
Evans Resident Students will go to the area assigned by their dorm above; All others will proceed to Evans staff and Faculty Parking Lot.
Zimmerman Resident Students will go to the area assigned by their dorm above; All others will proceed to Evans staff and Faculty Parking Lot.
Gym Resident Students will go to the area assigned by their dorm above, All others will proceed to Evans staff and Faculty Parking Lot.
Boyd Apartments Parking Lot between Boyd Apartments and the Dining Commons/Welch.
Resident Assistant Responsibilities:
Follow student's actions above.
Ensure all residents vacate your Area of Reasonability (AR) to the above specified location.
You vacate the building to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to your RDA.
Ensure all residents remain outside the building until the Campus Safety Officer indicates it is safe to renter the building.
Resident Director Assistant Responsibilities:
Follow student's actions above.
Ensure all residents vacate your Area of Reasonability (AR) to the above specified location.
You vacate the building to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to your Resident Dean.
Ensure all residents remain outside the building until the Campus Safety Officer indicates it is safe to renter the building.
Resident Director Responsibilities:
Follow student's actions above.
You vacate the building to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to the responding Campus Safety Officer.
Ensure all residents remain outside the building until the Campus Safety Officer indicates it is safe to renter the building.
In the case of an actual fire or inclement weather he is to relocate residents to the interior of the following buildings once these building have been checked for damage and deemed safe by the Department of Campus Safety:
Normal Location Relocate to
Bowie Dorm Dining Commons
Flower Dorm Dining Commons
Horton Dorm Chapel
Welch Dorm Chapel
Dining Commons Chapel
Library Chapel
Evans Zimmerman Recital Hall
Zimmerman Chapel
Gym Chapel
Boyd Apartments Chapel
SOCIAL EMERGENCIES
BOMB THREATS
Location of Suspicious Object
Any person who observes a suspicious object on campus shall immediately move away from the object and ask others in the immediate area to do the same. That person shall then call Campus Safety at extension 1161 or the campus operator.
Campus Safety officers shall respond to the location and secure the area. If the suspicious object is located inside of a building the building will be evacuated. The Director of Campus Safety is responsible for directing and coordinating assistance in this emergency.
Please assist handicapped persons in exiting the building. Persons are to exit the building by the nearest exit alerting others to do the same. When outside all persons are to move 500 feet from the building. Fire lanes and walkways are to be kept open for emergency vehicles and personnel.
Student Development staff will determine the names of persons who may have been in the building and make a report of all persons outside the building. No one will return to an evacuated building until told to do so by Student Development staff.
Bomb Threat
Any person receiving a bomb threat shall be courteous to the caller and follow the bomb threat report form (Appendix B).
Keep talking to the caller as long as possible and record:
1. Time of call
2. Approximate age of caller and sex of caller
3. Speech pattern, accent, nationality, if possible
4. Emotional state of the caller
5. Background noises
When the call concludes and/or if possible have someone else call Campus Safety at extension 1161 or the campus operator.
Campus Safety officers will make a detailed search for a suspicious object and may require the assistance of Physical Plant staff in making the search.
VIOLENT OR CRIMINAL BEHAVIOR
Information
The Campus Safety department is located on the north side of campus between Boyd Apartments and the Laundry Mat across from the Forest Arnold Activities Center. Officers are on duty twenty-four hours a day year round. Officers can be contacted by radio and cell phone. The cell phone and department numbers are made available to all persons on campus: Emergency phone # 833-2561
Department non-emergency # 833-2551 ext. 1161. The Campus Safety Department Cell phone # 848-8776.
Safety
All members of the campus community are asked to be alert to suspicious persons and situations and to report them promptly. Safety of everyone is everyone's responsibility. Students are instructed in campus safety at the beginning of the academic year.
Procedure
If a violent or criminal incident occurs promptly notify Campus Safety as soon as possible. Provide the following:
1. Type of incident
2. Location of incident and any weapons involved
3. Need for medical assistance, if any
4. Description of persons involved
5. Description of property involved
If there are weapons involved, such as gunfire, take cover immediately using available concealment. Attempt to move away from any threatening situation.
If taken hostage:
1. Be patient; time is on your side. Avoid drastic action.
2. The initial 45 minutes are the most dangerous. Follow the instructions of the captor. Be alert.
3. Do not speak unless spoken to by the captor and then only what is necessary. Avoid appearing hostile. Address the captor by name or respectfully since he/she may be emotionally imbalanced.
4. Maintain eye contact, but do not stare. Comply with instructions as best you can. Avoid arguments. Expect the unexpected.
5. Try to rest. Be observant. You may be released or escape.
6. The safety of others may depend on you.
7. Be prepared to speak to the police on the phone. Attempt to establish rapport with the captor.
8. If medications, first aid or restroom privileges are needed by anyone, say so.
PSYCHOLOGICAL CRISIS
Definitions
A psychological crisis exists when a person threatens harm to self or others, or is out of touch with reality due to a psychotic break or severe drug reactions.
Procedure for Students
1. Student will call Resident Assistant.
2. Resident Assistant will call the Resident Dean's Assistant.
3. RDA will then call the Resident Dean.
4. Resident Dean will contact the Vice President of Student Development.
5. If the situation merits the Vice President of Student Development will call the appropriate campus counselor
Procedure for Faculty/Staff
1. Faculty/Staff will call the campus counselor directly.
2. If more serious intervention is needed the Vice President of Student Development will be contacted.
VANDALISM
Definition
Vandalism is willful destruction of personal or college property.
Procedure
Contact Campus Safety at 1161; or 1361. Call the campus operator during business hours. The Campus Operator is the Security Dispatcher after normal business hours.
The officer responding will take information:
1. Your name and personal information
2. Information on the property damaged, including a description of the damage
3. When you last saw the property intact
4. Name(s) of anyone who may have a grudge against you or who has stated a threat against the college.
Please remember that vandalism is a destructive crime that is often hard to solve.
Please report this incident to your insurance company. The college is not responsible for personal property of students, staff or faculty.
OCCUPATION OF BUILDINGS OR OFFICES
Definitions
Campus demonstrations such as marches, meetings, picketing, and rallies are usually peaceful and non-obstructive. A student demonstration shall not be disrupted unless one of the following conditions exists:
1. Interference with the normal operations of the college
2. Prevention of access to buildings or offices or other facilities
3. Threat of physical harm to persons or damage to college property.
Procedure
If any of the above conditions exist, Campus Safety shall be notified. Officers are responsible for assessing the situation and reporting it to the Vice President of Operations.
It is the responsibility of the Vice President for Operations to ask demonstrators to terminate the activity.
Key student leaders and college personnel (Student Development staff) will be asked to go to the area and persuade the demonstrators to desist.
If the demonstration continues, they will be apprised that failure to discontinue the action within a specified time may result in disciplinary action including intervention of civil authorities (Appendix C).
After consultation with the President and the Director of Campus Safety, the Vice-President of Operations will determine the need for an injunction and civil authority intervention.
If intervention is determined, the demonstrators will be informed. Upon arrival of the Springfield Police, remaining demonstrators will be warned of the intention to arrest (Appendix C).
CONCERTS
Definition
Any pre-planned entertainment event on campus involving large numbers of people.
Procedure
Any department or Student Government activity (SGA) that involves the admission of a large number of people (100 or more) to a specific campus building, such as, the Campus Chapel may have the potential for disruptive behavior.
The CBC Events Coordinator or SGA responsible for the event shall notify Campus Safety at least five days before the event. The following information will be obtained so that sufficient Campus Safety officers are available for the event:
1. Event sponsor and contact person
2. Anticipated number of attendees
3. Length of concert
4. Parking needs
5. Any prior problems with the performing group or audience
At the concert, Campus Safety officers shall ask disruptive persons to leave the premises. If necessary, they shall contact Springfield Police for assistance.
Identifying information on disruptive persons will be obtained and they will be warned not to return to the campus. If they do return, they shall be considered as trespassing on private property. If the disruptive person is a student or staff member, the Student Development staff or the immediate supervisor will be notified of their behavior.
MEDICAL EMERGENCIES
If serious injury or illness occurs on the campus, immediately call Campus Safety who will dial 911. Give your name, victim's location, and describe the nature and severity of the medical problem. Campus Safety will contact the campus nurse, and a Student Development staff member.
In case of a minor injury, call the campus nurse or Student Development staff in charge of your area. Also, contact the Campus Safety officer.
Render first aid if you have been trained in first aid (only persons trained in first aid and/or CPR shall render such aid). Look for an emergency medical ID on the victim.
Campus Safety officers will question witnesses for information on what happened and will secure the immediate area for the safety of the victim.
Never move an injured person unless there is immediate danger to that person.
Residence Life staff will respond to help with first aid.
ACCIDENT OR SERIOUS ILLNESS OF A STUDENT
Definitions
An accident is an unexpected event resulting in bodily injury to a person or persons. Severe injuries requiring hospitalization are addressed in this definition only and may include injuries resulting from an automobile accident, falls, and sports injury.
A serious illness is an illness resulting in the need for emergency intervention or hospitalization and may include high fever, epileptic seizures, and severe dehydration.
Procedure
When an accident or serious illness occurs on the campus, the Student Development staff is notified of the emergency. Student Development personnel assist the student and make a recommendation that the student seek emergency care. Student Development staff may call for an ambulance to transport the student to emergency care.
There is a permission to treat consent form located in the student's health record (this form is initiated as part of the college admissions packet) to assist in the rendering of emergency treatment to the student. Parental/next of kin information is located within the campus confidential computer information system to assist in contacting the parents and home pastor of the student, once the treating physician has made a diagnosis. See G. MEDICAL EMERGENCIES.
If an accident occurs outside of the campus, the local authorities may contact the campus for assistance in family notification. The Campus Pastor (who is responsible for Pastoral Care) is notified by phone. The Campus Pastor then obtains the permission to treat consent form when the accident or serious illness occurred in the local area and takes this form to the hospital when the student is under eighteen years of age. He or she then obtains next of kin and home pastor information. Contact is made with the person listed on the emergency notification list and given information on the diagnosis, current condition of the student, and contact information for the hospital. The home pastor is only notified in case of a fatality.
If the accident or serious illness occurred outside of the local area, the Campus Pastor accesses the campus computer information to retrieve next of kin or guardian phone contact numbers and the home pastor phone numbers. In the event of an accident or serious illness, the college calls the home pastor. The home pastor is given appropriate information (diagnosis, student's current condition and location, contact information for the hospital) for a pastoral visit to the next of kin. The home pastor is only notified in case of a fatality.
ACCIDENT OR SERIOUS ILLNESS OF AN EMPLOYEE
Definitions
An accident is an unexpected event resulting in bodily injury to a person or persons. Severe injuries requiring hospitalization are addressed in this definition only and may include injuries resulting from an automobile accident, falls, and sports injury.
A serious illness is an illness resulting in the need for emergency intervention or hospitalization and may include high fever, epileptic seizures, and severe dehydration.
Procedure
When an accident or serious illness occurs on campus, the Director or Department Chair responsible for the department in which the employee works, will:
1. Call for emergency medical response if the accident or illness is life threatening or severe (this 911 call can originate from any employee on the scene).
2. Contact the campus nurse for medical assessment and assistance.
3. Contact the Campus Safety Officers on duty for assistance with crowd control, traffic control and information gathering concerning the accident.
4. Obtain information on:
� Employee next of kin contact information
� Location of employee (hospital, urgent care, physician's office)
5. Notify the appropriate Vice President of the incident and information obtained above.
Campus Safety Officers, the Director, or Department Chair will complete a Safety Incident Report.
DEATH OF A STUDENT
Procedure
In the case of a death of a student on campus, the following will occur:
Local law enforcement will be immediately contacted with the name of the student, and the location of body.
Campus Safety Officers will be immediately contacted to cordon off the area and preserve the scene for law enforcement.
The officers will contact the Director of Campus Safety, the Campus Pastor and/or V.P. for Student Development.
The officers obtain the names of any person witnessing the incident and they are asked to remain in the nearby area outside of the scene.
The Resident Director responsible for the housing area of the student will be contacted to support students.
The Student Development will call the College Nurse, who will obtain the student's emergency notification information.
The Campus Pastor is responsible for emergency notification.
The Director of Campus Safety will contact the Administrative Assistant to the President.
If the student's body is not in their dorm room, the room will be locked and a resident assistant will remain outside the door until relieved by the Student Development or Campus Safety. In the event there are other students living in the same room, they will only be admitted to the room after law enforcement has access and only to obtain necessary items. The other student(s) will be given temporary living arrangements.
If the student's room is considered a crime scene, the lock will be changed and the key given to the Director of Campus Safety.
In the case of a death of a student off-campus, the following will occur:
1. The phone call concerning the death will be transferred to the Student Development Office or to the Resident Director on duty.
2. The Resident Director or Student Development staff will contact the Campus Pastor who will obtain emergency notification information.
3. The Director of Campus Safety will be notified and officers will secure the student's room.
4. The Director of Campus Safety will notify the Administrative Assistant to the President.
5. Other student's living in the room will be given temporary living arrangements and will be allowed to remove their possessions under supervision.
DEATH OF AN EMPLOYEE
Procedure
In the case of a death of an employee on campus, the following will occur:
Local law enforcement will be immediately contacted with the name of the employee, and the location of body.
Campus Safety Officers will be immediately contacted to cordon off the area and preserve the scene for law enforcement.
The officers will contact the Director of Campus Safety.
The officers obtain the names of any person witnessing the incident and they are asked to remain in the nearby area outside of the scene.
The Director or Department Chairperson will be notified.
The Director or Department Chair will contact the appropriate Vice President who will confer concerning emergency notification of next of kin.
The Director of Campus Safety will contact the Administrative Assistant to the President.
In the case of a death of an employee off campus, the following will occur:
1. The phone call concerning the death will be transferred to the Vice President of Operations in the case of a staff person and to the Vice President for Academic Affairs in the case of a faculty member.
2. The Director of Campus Safety will be notified and the Director will direct officers to lock or secure the employee's workspace (personal items).
3. Employees will be notified by campus email of the funeral arrangements and of any help they may give to the next of kin.
TECHNOLOGICAL EMERGENCIES
FIRES
Fire Safety
All persons on campus are to familiarize themselves with the location of fire extinguishers, fire exits, and fire alarms systems in your area and how to use them. Instruction in fire safety is provided to students at the beginning of the academic year. Emergency evacuation drills are conducted a minimum of two times during the academic year in each dorm.
Fire Emergency - Minor
Immediately contact the campus operator who will call the Springfield Fire Department, Campus Safety, and Environmental Services. If it is after business hours, call the Springfield Fire Department at 911 and then contact Campus Safety at Ext. 1161
Obtain a fire extinguisher and direct the charge of the extinguisher at the base of the fire.
Ask all persons in the area to evacuate.
Fire Emergency - Major
Immediately contact the campus operator who will call the Springfield Fire Department, Campus Safety, and Environmental Services. If the fire is in a dorm, Resident Directors will be contacted. If it is after business hours, call 911 and report the fire location and call Campus Safety at Ext. 1161.
Immediately evacuate the building closing room doors; do not lock doors.
Assist handicapped persons in exiting the building. Do not use any elevators.
Smoke is the greatest danger; remain close to the floor where the air is less toxic.
Once outside, move at least 500 feet from the building and assemble so that Student Development staff can take a count of persons to verify all building occupants.
If you become trapped in the building and a window is available, place an article of clothing outside the window as a marker for rescue personnel. Stay near the floor. If possible, cover yourself with a wet towel or similar object.
.
Fire/ Fire Alarms
Students Responsibilities:
Students should proceed immediately out of the building leaving all belongings behind until the alarm is silenced and the campus safety officer indicates if the alarm was false.
Building Rally Points
Bowie Dorm Parking Lot between Norton and Flower Dorm
Flower Dorm The Chapel side of the Campus Lawn
Horton Dorm The Dining Commons Side of the Campus Lawn
Welch Dorm Welch Parking Lot
Dining Commons Resident Students will go to areas assigned by their dorm above; All others will proceed to Evans staff and Faculty Parking Lot.
Library Resident Students will go to the area assigned by their dorm above; All others will proceed to Evans staff and Faculty Parking Lot.
Evans Resident Students will go to the area assigned by their dorm above; All others will proceed to Evans staff and Faculty Parking Lot.
Zimmerman Resident Students will go to the area assigned by their dorm above; All others will proceed to Evans staff and Faculty Parking Lot.
Gym Resident Students will go to the area assigned by their dorm above, All others will proceed to Evans staff and Faculty Parking Lot.
Boyd Apartments Parking Lot between Boyd Apartments and the Dining Commons/Welch.
Note to Students: Our Campus Safety Officers are required to ensure that no one remains in the building and locate the alarm sensor that initiated the alarm to determine a false alarm. This could require forced entry into all rooms (ie, dorm rooms, restrooms, gym dressing rooms, etc.) within that building during an alarm anytime day or night. Our Officers generally arrive within minutes of an alarm so prompt action is required on the part of the student. Our Officers will do their very best to notify halls of the opposite sex of their presences. Given the requirement to enter all rooms, it is imperative that you vacate the building to save your embarrassment and ours. Emergencies require quick action on everyone's part.
Resident Assistant Responsibilities:
Contact the Campus Safety Office at extension 1161.
Ensure all residents vacate your Area of Reasonability (AR) to the above specified location.
You vacate the building to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to your RDA.
Ensure all residents remain outside the building until the alarm is silenced and the Campus Safety Officer indicates if the alarm was false.
Resident Director Assistant Responsibilities:
Contact the Campus Safety Office at extension 1161.
Ensure all residents vacate your Area of Reasonability (AR) to the above specified location.
You vacate the building to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to your Resident Dean.
Ensure all residents remain outside the building until the alarm is silenced and the Campus Safety Officer indicates if the alarm was false.
Resident Director Responsibilities:
Contact the Campus Safety Office at extension 1161.
You vacate the building to the above specified location.
Account for all residents that reside in your AR reporting those missing by room number to the responding Campus Safety Officer.
Ensure all residents remain outside the building until the alarm is silenced and the Campus Safety Officer indicates if the alarm was false.
In the case of an actual fire or inclement weather he is to relocate residents to the interior of the following buildings:
Fire in Relocate to
Bowie Dorm Dining Commons
Flower Dorm Dining Commons
Horton Dorm Chapel
Welch Dorm Chapel
Dining Commons Chapel
Library Chapel
Evans Zimmerman Recital Hall
Zimmerman Chapel
Gym Chapel
Boyd Apartments Chapel
The CBCERT may establish a command post near the building. Keep clear unless requested to assist.
Do not return to the building until told to do so by Student Development staff or Campus Safety officers
HAZARDOUS MATERIALS COMMUNICATION
Definition
Any chemical deemed hazardous as listed in the Materials Safety Data Sheets (MSDS) and any body fluid, such as, blood. Please see MSDS book.
Procedure
Physical Plant staff is responsible for the clean up of any hazardous materials spills. Environmental Services staff shall follow the MSDS guidelines on cleanup of any hazardous materials.
Any spill of a hazardous chemical or body fluid shall be reported immediately to the campus operator during business hours and/or to Campus Safety (also during non-business hours).
When reporting the hazardous release, be specific about the nature of the material and the exact location.
Report if there are any injuries.
Anyone contaminated by the spill shall avoid contact with others as much as possible. If the spill occurs in the laboratory, immediately initiate safety procedures as prescribed. Campus Safety officers will secure the immediate contaminated area.
Any persons in the immediate area should be evacuated, since the release of toxic gases is unknown. Persons shall move to a clear area at least 500 feet from the building.
Keep fire lanes and walkways clear for emergency vehicles and personnel.
A CBCERT command post may be established near the emergency location. Keep clear unless you are asked to assist.
Do not return to an evacuated building until told to do so by Campus Safety or Student Development staff.
POWER FAILURES
In the event of a major power failure occurring during business hours, Physical Plant Staff shall be notified.
If the power failure occurs after business hours, notify Campus Safety who will notify the maintenance personnel on call.
If there is potential danger to building occupants, evacuate the immediate area. Assist the handicapped in exiting the building. Do not use elevators. Once outside, move to a clear area 500 feet from the building.
Keep fire lanes and walkways clear for emergency vehicles and personnel.
A CBCERT command post may be established near the site. Keep clear of the command post unless asked to assist.
Do not return to an evacuated building unless told to do so by Student Development staff or Campus Safety officers.
Additional Procedures
If a utility failure occurs, it is advisable to have a flashlight and portable radio with batteries.
If an elevator fails while you are a passenger, activate the alarm on the front panel to signal for help. Remain calm.
If there is a plumbing failure, turn off and unplug all electrical equipment.
If there is a gas leak, cease all operations. Do not switch on lights or electrical equipment. Evacuate immediately.
If smoke comes from the ventilation system, immediately notify Environmental Services or Campus Safety and cease all operations. Evacuate the area.
CURTAILMENT OF UTILITIES
Procedure
Campus Safety Officers on duty will call & give them security cell number for further contact:
City Utilities............................................................... 863-9000 & press
1. Electrical problems or outages
2. Natural Gas or Water problems or outages
Alarm monitoring company (ADT)......................... 800-525-4363
Central Bible College (These key personnel are to be notified when power outage occurs on campus:
Director of Campus Safety -Anthony Burrough (Unit #1)
Home 833-8465........................................... Cell: 849-0243
Food Services Director - John Hampton
Information Technology Director
Vice President of Operations
Vice President for Student Development:
POWER TOOL UTILIZATION - TAGOUT/LOCKOUT
Power tools are any device operated with an electrical or other power source. Electrical power tools cords will not be frayed or broken and the plug will be intact and grounded. If the tool contains a guard, it will be attached and used appropriately. Tools will be used and maintained in accordance with the manufacturer's instructions.
Power tools requiring maintenance will be tagged per OSHA guidelines. Repairs will be made by qualified personnel or by the manufacturer.
Minor tool changes and adjustments during normal operations are excluded from this procedure.
Tag out Procedure
Lockout/Tag out covers the servicing and maintenance of machines and equipment in which the unexpected energization or start up of the machines or equipment or release of stored energy could cause injury to employees.
A power equipment tool or machine that requires maintenance or repair shall be turned off and disconnected from the power source if possible, before repair. Repair to these devices is excluded from this procedure.
If hazardous energy is possible, to the equipment or machine, the switch will be locked (lockout) or labeled with a warning tag (tag out). Hazardous energy refers to the accidental start-up or accidental release of energy that could cause energy. The tag out/lockout notifies employees may not operate the device until it is repaired (DO NOT START, DO NOT OPEN, DO NOT CLOSE, DO NOT ENERGIZE, DO NOT OPERATE).
Authorized employees repairing the equipment or machine must use personal safety measures and inform another employee of the repair if they will be alone.
The employee should attempt to use an energy-isolating device, i.e. circuit breaker, disconnect switch, a line valve and any other similar device. The employee must verify that isolation and de-energization has been accomplished.
The employee will ensure that non-essential items have been removed and the equipment/machine components are operationally intact.
All employees shall be positioned safely or removed from the area.
The employee who tagged the equipment or machine can only remove the tag after it has been repaired.
Employees should review safety procedures regarding power equipment, machines and hazardous energy on a regular basis per their department head. This training should include: recognition of applicable hazardous energy sources and the methods and means for energy isolation and control.
ELEVATED WORK - LADDER UTILIZATION
Definitions
The ladders in use at the college consist of mainly portable ladders (stepladders). A stepladder is a self-supporting portable ladder, non-adjustable in length, having flat steps and a hinged back. Its size is designated by the overall length of the ladder measured along the front edge of the side rails.
Maintenance personnel use extension ladders in some locations. An extension ladder is a non-self supporting portable ladder adjustable in length. It consists of two or more sections traveling in guides or brackets so arranged as to permit length adjustment.
Procedure:
Portable ladders will be equipped with non-slip bases.
Ladders will not be used as runways or scaffolds.
Ladders will not be placed in front of a door that opens toward the ladder unless the door is locked, blocked, or guarded.
Ladders shall be equalized on both sides so they cannot sink or overturn.
Ladders will be climbed with both hands on the rails or rungs.
Loose materials or tools will not be placed on the top shelf of folding ladders, but on a folding shelf or other solid object.
Ladders will have a routine inspection established by the Environmental Services Director. Defective ladders will be tagged to prevent further use until repaired or destroyed.
Metal ladders will not be used near electrical areas or where they might come into contact with electrical current.
Homeland Security Advisory System
The Homeland Security Advisory System will provide a comprehensive and effective means to disseminate information regarding the risk of terrorist attacks to Federal, State, and local authorities and to the American people.
As part of a series of initiatives to improve coordination and communication among all levels of government and the American public in the fight against terrorism, President Bush signed Homeland Security Presidential Directive 3, creating the Homeland Security Advisory System (HSAS). The advisory system will be the foundation for building a comprehensive and effective communications structure for the dissemination of information regarding the risk of terrorist attacks to all levels of government and the American people.
The Attorney General will be responsible for developing, implementing and managing the system. In conjunction with the development of this new system, the Attorney General will open a 45-day comment period in order to seek the views of officials at all levels of government, law enforcement and the American public. Ninety days after the conclusion of the comment period, the Attorney General in coordination with the Director of the Office of Homeland Security -- will present a final Homeland Security Advisory System to the President for approval. The Homeland Security Advisory System will provide the following:
National framework for Federal, State, and local governments, private industry and the public. There are many federal alert systems in our country -- each tailored and unique to different sectors of our society: transportation , defense, agriculture, and weather, for example. These alert systems fill vital and specific requirements for a variety of situations in both the commercial and government sectors. The Homeland Security Advisory System will provide a national framework for these systems, allowing government officials and citizens to communicate the nature and degree of terrorist threats. This advisory system characterizes appropriate levels of vigilance, preparedness and readiness in a series of graduated Threat Conditions. The Protective Measures that correspond to each Threat Condition will help the government and citizens decide what action they take to help counter and respond to terrorist activity. Based on the threat level, Federal agencies will implement appropriate Protective Measures. States and localities will be encouraged to adopt compatible systems.
Factors for assignment of Threat Conditions. The Homeland Security Advisory System will provide a framework for the Attorney General, in consultation with the Director of the Office of Homeland Security, to assign Threat Conditions, which can apply nationally, regionally, by sector or to a potential target. Cabinet Secretaries and other members of the Homeland Security Council will be consulted as appropriate. A variety of factors may be used to assess the threat. Among these:
Is the threat credible?
Is the threat corroborated?
Is the threat specific and/or imminent?
How grave is the threat?
Unified system for public announcements. Public announcements of threat advisories and alerts help deter terrorist activity, notify law enforcement and State and local government officials of threats, inform the public about government preparations, and provide them with the information necessary to respond to the threat. State and local officials will be informed in advance of national threat advisories when possible. The Attorney General will develop a system for conveying relevant information to Federal, State, and local officials, and the private sector expeditiously. Heightened Threat Conditions can be declared for the entire nation, or for a specific geographic area, functional or industrial sector. Changes in assigned Threat Conditions will be made when necessary.
A tool to combat terrorism. Threat Conditions characterize the risk of terrorist attack. Protective Measures are the steps that will be taken by government and the private sector to reduce vulnerabilities. The HSAS establishes five Threat Conditions with associated suggested Protective Measures:
Low Condition
Green
Low risk of terrorist attacks. The following Protective Measures may be applied:
Refining and exercising preplanned Protective Measures
Ensuring personnel receive training on HSAS, departmental, or agency-specific Protective Measures; and
Regularly assessing facilities for vulnerabilities and taking measures to reduce them.
Guarded Condition
Blue
General risk of terrorist attack. In addition to the previously outlined Protective Measures, the following may be applied:
Checking communications with designated emergency response or command locations;
Reviewing and updating emergency response procedures; and
Providing the public with necessary information.
Elevated Condition
Yellow
Significant risk of terrorist attacks. In addition to the previously outlined Protective Measures, the following may be applied:
Increasing surveillance of critical locations;
Coordinating emergency plans with nearby jurisdictions;
Assessing further refinement of Protective Measures within the context of the current threat information; and
Implementing, as appropriate, contingency and emergency response plans.
High Condition
Orange
High risk of terrorist attacks. In addition to the previously outlined Protective Measures, the following may be applied:
Coordinating necessary security efforts with armed forces or law enforcement agencies;
Taking additional precaution at public events;
Preparing to work at an alternate site or with a dispersed workforce; and Restricting access to essential personnel only.
Severe Condition
Red
Severe risk of terrorist attacks. In addition to the previously outlined Protective Measures, the following may be applied:
Assigning emergency response personnel and pre-positioning specially trained teams; Monitoring, redirecting or constraining transportation systems;
Closing public and government facilities; and
Increasing or redirecting personnel to address critical emergency needs.
Written comments may be sent to: Director, Federal Bureau of Investigation, Homeland Security Advisory System, Room 7222, 935 Pennsylvania Avenue, N.W. Washington, D.C. 20535. Comments may also be submitted electronically to:
HSAScomments@fbi.gov
Information from:
http://www.whitehouse.gov/news/releases/2002/03/print/20020312-1.html
LEVEL 111 RESPONSE
PRIORITY
CALL 911
LOCK DOWN ALL DORM DOORS IN ORDER- BOWIE, FLOWER HORTON AND WELCH. LOCK DOWN ALL OTHER BUILDINGS
STARTING WITH EVANS. For those that do not have a key pad, one
Entrance will be determined as the primary entrance and it may be kept
Unlocked. That will be decided at appropriate time.
Barricade all Campus Entrances as designated with barricades or vehicles
As designated.
Establish and Implement COMMUNICATION AND CONTROL CENTER.
At either Campus Safety office or Ham Shack..
PERSONNEL AND PROCEEDURES
A brief meeting may be called in two sections
.
Establish patrol procedures and designate personnel
Define areas of concern
Select and assign personnel-select and assign vehicles and carts.
Define patrol areas and assign personnel.*
2 person where necessary
Assign Dispatchers, at least two on duty at a time.
Assign some one to monitor Cameras.
Have several persons in a resting mode to spell of patrol and dispatch
people.
Provide breaks with snacks and drink as needed.
DISPATCHERS
Keep regular radio contact with Patrol and Administrative personnel.
At least on the Hour and the Half Hour.
Keep in constant communication with Entrance Gate.
All other communication must be kept to a minimum except for emergency
traffic.
Keep extra radios and batteries on chargers.
Have flash light and batteries available for night use
PATROL
Campus Patrol officers will maintain diligent and constant Patrol as long as
Threat exists.
They will watch for anything or anyone unusual. They will watch for persons trying to enter campus at points other than designated.
They will check out all suspicious persons on campus and demand to see
appropriate identification.
They will carefully check any packages, boxes, and briefcases etc. that look
suspicious or out of place.
AREAS OF PATROL
Most of this will be by Cart Patrol
OUTER PERIMETER
Cart 1 All grant street entrances and areas between including
Ball field and West side of ponds.
Cart 2 All Norton Rd entrances and Campus frontage along
Norton.
Cart 3 Upper Campus Area
Cart 4 Lower Campus Area
Cart 5 CBC and Maranatha line and assist the gate personnel
Cart 6 Supply cart
All other carts will be kept available for back up and emergency use.
Campus Safety vehicle will be kept for emergency use and transport.
Entrance gate keepers
- Diligently check all incoming persons and vehicles. Those who do not have proper ID or need to be here will be turned away.
- Delivery trucks will not be allowed unless properly cleared by appropriate Campus Department.
- Gate keepers will be firm but polite.
- Will maintain contact with dispatch, and keep dispatch and Administration informed.
All other available personnel will be used as need dictates.
The Administrator on duty will have the final authority in all matters.
The Director of Campus Safety will be the second source of authority.
IMPLEMENTATION OF SECURITY PLAN
Level 1
Normal Patrol and Response
Level II
Call Director and Assistant Director.
Call all Guards.
Call all Dispatchers.
(These individuals should report immediately if in town)
Get barricades and/or vehicles into position to block entrances
(Preferably dump trucks or large vehicles)
Trailer court entrance would probably be the favored entrance to keep open in most cases and close all the others.
Alert Physical Plant Director.
Work with Campus Ham Radio Club in covering campus and
working out details of appropriate response to Threat.
Implement the rest of Level II requirements as needed.
Level III
ALL OF THE LEVEL II ITEMS WILL ALSO BE PUT IN PLACE AS LISTED ABOVE
Physical Plant Director will be called in.
He should be requested to call in an Electrician and a Plumber/HVAC person.
Maintenance personnel may need to be called in as needed to
assist.
Student and other Campus personnel may need to be moved off campus for their protection�.Evangel University and the
Ozark Empire Fairgrounds have been designated as two areas
that may be used in this type of Crisis.
A person or persons will be designated to contact parents of
students.
An Administrator will be designated to handle and respond to
News media (ALL information and response will be done by this individual).
It may be appropriate to move COMMUNICATIONS AND CONTROL CENTER to the Science center and Ham Shack
Area. Campus Safety Director and Administrator on duty will
make the decision on this matter.
ALL OTHER LEVEL III RESPONSES WILL BE IMPLEMENTED AS NEEDED.
APPENDICES
APPENDIX A
OFF CAMPUS ASSISTANCE RESOURCES
Local Law enforcement
Springfield Police................................................................. 864-1810
Greene County Sheriff (Rural)............................................. 868-4040
FBI - Springfield................................................................... 882-3303
Green County Jail................................................................. 868-4048
Highway Patrol (Emergency Only)...................................... 895-6800
(Non-Emergency)......................................... 895-6868
Local Fire Department
Springfield............................................................................. 864-1500
State Law enforcement
Missouri Highway Patrol (non-emergency)........................ 499-2300
Missouri Highway Patrol (dispatch trooper)....................... 499-2303
Local hospitals
Cox Medical Center (North)................................................. 869-3000
Cox Medical Center (South)................................................ 269-6000
Doctors Hospital (North)...................................................... 837-4000
St. John's Hospital................................................................ 820-2000
County and State Health Departments
Greene County...................................................................... 895-6433
American Red Cross........................................... 683-5716 or 294-5941
Emergency Management - Springfield/Green County............ 869-6040
National Weather Service.......................................................... 869-4491
Local television and radio stations (news rooms)
KOLR (Channel 10) CBS................................................... 862-6397
KDEB (Channel 27) FOX................................................... 862-6397
KSPR (Channel 33) ABC................................................... 864-3330
KY3 (Channel 3) NBC......................................................... 268-3200
APPENDIX B
BOMB THREAT REPORT FORM
Time and date call received ___________________________.
Exact words of threat:
Questions to ask:
1. When is bomb going to explode? __________________________________
2. Where is the bomb right now? _____________________________________
3. What kind of bomb is it? __________________________________________
4. What does it look like? ___________________________________________
5. Why did you place the bomb? _____________________________________
Description of Caller's voice:
Male _____ Female _____ Young ___Middle Age ___Old ___
Tone of Voice ______________________________________________
Accent, if any ______________________________________________
Background noise
Is voice familiar? Yes ___ No ___
If yes, whom did it sound like? _________________________________________
Remarks:
Person receiving call: ______________________________________________
APPENDIX C
DEMONSTRATION ADVISORIES
A. Directive to Immediately Terminate Demonstration
Identify self and position.
"This assembly and the conduct of each participant are seriously disrupting the operations of the College and are in clear violation of the rules of the College. You have been previously called upon to disperse and terminate this demonstration. You have been given the opportunity to discuss your grievances in the manner appropriate to the College. (In no event will the Administration of this College accede to demands backed by force). Accordingly, you are directed to terminate this demonstration. If you have not done so within 15 minutes, I will, under the authority of the President, take whatever measures are necessary to restore order - including calling for police assistance. Any student who continues to participate in this demonstration is subject to possible arrest and will also be subject to disciplinary actions."
B. Directive to Immediately Terminate Demonstration with the Assistance of Police
Identify self and position.
"You have been previously been directed to terminate this demonstration and you have been put on notice as to the consequences of your failures to do so. Since you have chosen to remain in violation of the rules and regulations of the College, the Police will now be called to assist in dispersing this assembly. Those who fail to leave immediately will be subject to arrest."
APPENDIX D
Central Bible College
Safety Incident Report Form
Date ________________________
INCIDENT DESCRIPTION (What, Where, When, How)
NAME & CONTACT INFORMATION OF INFORMANT
POINT PERSON ON SAFETY RESPONSE
NAMES OF TEAM MEMBERS (If Needed)
COLLEGE ACTIONS (List):
APPENDIX E
Central Bible College
Fire Drill Checklist
Fire Alarm sounded at __________ AM/PM GRADE: A B C D F
Persons out of the building within ________ minutes.
Persons told to return to building at ________ AM/PM
_____ 1. RA staff used student name list to verify the presence of all students at assigned checkpoints.
_____ 2. RA/Student Development checked building(s) to verify all persons out of building(s).
_____ 3. Student Development notified a Campus Safety Officer.
_____ 4. Campus Safety Officer using radio communication with Student Development.
_____ 5. Student Development/RA staff using two-way radios during drill.
_____ 6. All persons evacuated from the building to a distance of 500 feet.
_____ 7. All persons exited the building(s) safely.
_____ 8. All persons returned to building(s) safely.